Chronicler - Kingdom of Atlantia, SCA Inc

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Release Forms

All Chroniclers and Webministers please utilize the release forms to publish artwork, articles, poetry and pictures.

When in doubt, get a release, better to have one and not have needed it than to have needed it and not have had it.

Please send your releases to the Release Deputy:
Cara of Ravens Cove at releasedeputy [AT] atlantia.sca.org
(Click Here to Send an eMail)

Grant Use Form


This Form is used for an Author or Artist of:
- articles, poems, stories, songs, etc.
- original artwork (not clip art)
No form is needed for:
- correspondence from officers or autocrats
- event notices
- captions

Please use the ReleaseCreativeFillable PDF form CLICK HERE.

Have it filled out completely.
Signed - electronically is preferred

Send it - ELECTRONICALLY to the Release Deputy and Kingdom Chronicler


Model Release Form

A person(s) in a picture must provide this form if:
1. The image is portrait-style
2. The photograph is taken in a private space at an event (such as a personal encampment)
3. The photograph is taken at a non-public venue (such as an armor-making workshop at a home)

No model release form is needed when the photograph is taken at a public place and in a public forum
(where there is no expectation of privacy), including:
- any SCA contest or competition, merchants' row, court, class, etc.

HOWEVER!


IF Your newsletter is PRINTED, if the person is recognizable, a Model Release form is needed.

Please use the ReleaseModelFillable PDF form CLICK HERE.

Have it filled out completely.
Signed - electronically is preferred

Send it - ELECTRONICALLY to the Release Deputy and Kingdom Chronicler

Photograph Grant Use Form


For any photos taken after 31-Dec-10, this form is needed from the photographer.
A photographer may check the "Perpetual Grants of Use" box, which means they can
complete the form once and it covers any photograph submitted now or in the future.

Cropping: Most photographers expect that some level of cropping or color adjustment may occur, but if you are editing photos significantly, please confirm with the photographer that the finished image is okay to publish as modified. If the photographer doesn't like the modifications, he or she may request that the image be removed. If you are cropping a photo to the point that it now appears portrait-style, you will need a model's release form from the subject.

Portrait photos of members who have passed away
If you already have their image on your site, and no one has asked you to remove it to date, you may leave it. On the original letter of September 21, 2010, it was noted that "The Board of Directors has voted to leave existing images on web sites as they are, but asks that web ministers make the attempt to get releases on as many images as is feasible." If their estate later asks you to remove it, and you don't have a release form, you will need to remove it. If you are adding new portrait-style images you will need to get a signature from their estate.

Please use the ReleasePhotographerFillable PDF form CLICK HERE.

Have it filled out completely.
Signed - electronically is preferred

Send it - ELECTRONICALLY to the Release Deputy and Kingdom Chronicler

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